Work Application Instructions

WHAT IS NECESSARY TO KNOW BEFORE YOU APPLY

FOR WORK AT NEFU

I. WORK APPLICATION DOCUMENTS

Documents necessary for work application at North-Eastern Federal University:

· Document on education and qualification

Before you conclude an employment agreement with a host institution regardless of its type and length of stay, you need to have your documents on education/qualification/ issued by foreign states legalized (confirmation of its authenticity). This procedure should be performed before arrival in Russia in the procedure established in the country issuing these documents. In most countries, the apostille will be enough to confirm the authenticity of documents.

How to legalize documents for use in the Russian Federation

In accordance with the universal principles and the international legal regulations the documents which are issued in one country can obtain the legal power in another country in case these documents are legalized unless otherwise stipulated in international agreements.
There are two type of legalization:
- consular legalization;
- legalization through apostille;

1) Consular legalization.
The consular legalization is a procedure that provides the authentication of signatures, the authority of the person signing the document, the authentication of seal or stamp as well as the legal status of the document. The essence of the procedure is that the consular officer of the Russian Federation makes an inscription on the document which confirms the validity of this document. For performing this action is used a stamp containing the inscription:
"Консульский отдел Посольства Российской Федерации в ___________ удостоверяет подлинность предстоящей подписи и печати" or "Генеральное консульство Российской Федерации в _____________ удостоверяет подлинность предстоящей подписи и печати".
This inscription is put on the free space on the document or on its reverse side and sealed with the official stamp. Also the register number, date of legalization, surname of the consular officer are specified.

2) Apostille.
If the document is issued in the country which is the party of the Hague Convention of 1961, the legalization is made by apostille. A list of the participating countries of the Convention can be found on the official website of the Hague Conference.
Based on article 4 of the Hague Convention, the Apostille should be put either on the document or on separate paper which has to be sewn with the document. The Apostille could be on official language of the country where it is issued.
The legalization through the Apostille is the power of the authorities of the country where the document is issued.

3) Without legalization. Some international agreements of the Russian Federation stipulate the abolish of the legalization of documents.
List of countries which have signed international agreements:

Albania (Republic of Albania); Algeria (People's Democratic Republic of Algeria); Argentina (Argentine Republic); Bosnia and Herzegovina; Bulgaria (Republic of Bulgaria); China (People's Republic of China); Croatia (Republic of Croatia);
Cuba (Republic of Cuba); Cyprus (Republic of Cyprus); Czech Republic; Egypt (Arab Republic of Egypt); Estonia (Republic of Estonia); Finland (Republic of Finland); Greece (Hellenic Republic); Hungary; India (Republic of India); Iran (Islamic Republic of Iran); Iraq (Republic of Iraq); Italy (Italian Republic); Korea, North (Democratic People's Republic of Korea);
Latvia (Republic of Latvia); Lithuania (Republic of Lithuania); Macedonia (Republic of Macedonia); Mongolia;
Montenegro; Poland (Republic of Poland); Romania (Romanian People's Republic); Serbia (Republic of Serbia);
Slovakia (Slovak Republic); Slovenia (Republic of Slovenia); Spain (Kingdom of Spain); Tunisia (Tunisian Republic);
Vietnam (Socialist Republic of Vietnam); Yemen, South (People's Democratic Republic of Yemen).

Source: Consular Department of the Ministry of Foreign Affairs of the Russian Federation.

If legalization procedure is not required a notarized translation of the document into Russian will be enough. Please note that a name of a specialist in the notarized translation should be identical with the name indicated in the Document on education/qualification.

The legalized documents and a copy of passport should be translated into Russian in due order, unless otherwise stipulated by international treaties of the Russian Federation on recognition of documents on education. The translation into Russian should be notarized. Then, they should be submitted to the Office of International Relations, M.K. Ammosov North-Eastern Federal University for further recognition procedure (determination of equivalence).

After consideration of the documents the Office of International Relations of NEFU issues an expert conclusion. The expert conclusion and the copies of the documents on education along with translated versions are submitted to the Department on Human Resources of NEFU for employment agreement conclusion.

NOTA BENE! To speed up the recognition procedure at NEFU it is recommended to send the documents by e-mail to the Office of International Relations right after you have completed the procedure of legalization.

The documents examination procedure shall not exceed 30 working days (1 month) from the date of documents submission when providing all the required documents.

· Work record (except cases when a foreign specialist/lecturer applies for the first time or on the basis of a secondary job)

· Employment agreement, signed by the administration of NEFU

II. MIGRATION REGISTRATION OF FOREIGN SPECIALISTS UPON ARRIVAL AT NEFU

(http://www.fms.gov.ru/)

Migration registration

The invited international lecturers/ instructors, who are planning to stay at NEFU for seven or more days, should register their stay in Yakutsk. For migration registration it is necessary to submit the following documents to the International Relations Office of NEFU not later than two days after arriving in Yakutsk:

• passport;

• migration card (issued at entering Russia).

NOTA BENE!

After leaving Yakutsk, or Russia and re-entry the Sakha Republic (Yakutia), and after staying at a different address (hotel or a hospital), foreign nationals are subject to re-registration at the Migration Department. In case of a late migration registration (primary and re-entering) of the invited foreign specialist the inviting department bears all the responsibilities for a late registration and is subject to penalties ( individuals - from 2 000 to 5 000 rubles, officials - 40 000 roubles, legal entity - 400 000 rubles)

III. MEDICAL INSURANCE

International specialists invited to NEFU are required to have medical insurance covering the whole period of stay in Russia. It is advised to bring national insurance certificate issued by home countries and valid in Russia or buy insurance plan in Yakutsk upon arrival. To learn more about insurance in Russia follow the link HOSKA (http://xocka.ru/), Rosgosstrakh (http://www.rgs.ru/).

IV. VISA EXTENTION FOR INTERNATIONAL SPECIALISTS/ LECTURER

(http://www.fms.gov.ru/government_services/formvisa/)

If an international specialist/lecturer is invited to work at NEFU for more than 3 months it is necessary to extend the existing visa period for the whole period of work at NEFU.

The NEFU structural department invited a foreign specialist is responsible for visa extension and should submit the following documents to the Office of International Relations 2 months before the expiration of the existing visa:

· passport

· a copy of the employment agreement

· receipt on payment of visa extension fee (1600 roubles);

· registration of stay

· migration card and its copy.

If the documents are submitted untimely an international lecturer/specialist will have to leave the territory of the Russian Federation in the period prior to the expiry of the visa.

V. ACCOMMODATION

NEFU DORMITORY

Address: 42/2, Kulakovsky St, Dormitory No. 9/2. 

Description:

Two rooms in one compartment.

Shared WC and a bathroom (for 2 guests).

A kitchen shared by 5 rooms.

All campus buildings are in walking distance.

Dormitory services:

- Washing machines located in certain floors

- A kitchen equipped with electric stove and a refrigerator.

- Wi-Fi

- Fitness facilities

- A reading room (on the 7th floor)

Though there is some kitchen utensils left from the previous residents additional cutlery and cookware may be needed. One can buy them at Yakutsk stores upon arrival.

Accommodation costs (in roubles):

Category

single standard room (shared bathroom for 2 rooms)

shared rooms (double, triple rooms)

night

month

night

month

1

-international specialists from partner institutions; - researchers, specialists within joint projects with NEFU;

- short-term visit-lecturers (up to 1 month)

free of charge

free of charge

free of charge

free of charge

2

Invited specialists coming within work agreement for long-term period

-

5000

-

-

3

International researchers, specialists from non-partner institutions (free-movers) (within individual projects, scholarship and grants)

500

15 000

250

7500

Please contact NEFU Office of International Relations for any changes

For your safety and security the Dormitory Rules and Regulations are elaborated (attached to this document). We kindly ask you to follow them in order to provide safety and comfort for the dormitory residents.

Dear guests,

Welcome to NEFU Residence Hall!

For your safety and security the following rules are elaborated. We kindly ask you to follow them in order to provide safety and comfort for the dormitory residents.


Dormitory Rules and Regulations

General instructions

  • Please register at the Dormitory Reception desk. You will receive room keys and bed clothing.
  • Please hand in your room key to the dormitory administrator when you are out.
  • Be aware that the dormitory entrance door is locked after 11 p.m. You will need to let the dormitory administrator know about the time of return at night beforehand so that the administrator would open the entrance door when you return.
  • Upon leaving the dormitory or temporary departure you need to let the dormitory administration or assistant know about it.

§ Please, note that our dormitory is completely alcohol- and smoke –free.

Respect and Tolerance

Living with people in university accommodation brings with it a responsibility to treat others as you would like to be treated yourself. 

Be conscious of your roommates and neighbours whilst you are socializing and taking part in recreational activities within your residence and please try to return to your rooms as quietly as possible if coming home late at night.

Be considerate towards your fellow students, staff and neighbours by taking note of the following points:

  • Keep noise at a level that does not interfere with the study, sleep and comfort of other residents and staff. This includes TVs, stereos, musical instruments, singing, shouting, etc. Reduce the level of noise immediately if asked to do so

§ We ask you to keep your bedroom and communal areas clean and tidy. In all our accommodation, it's your responsibility to wash up, keep surfaces clear and clean any microwaves, fridges or ovens yourself. If the communal areas are not kept clean the warden or residence manager may issue a warning and request that the areas be cleaned properly. If you have repeated warnings, you might end up having fine or eviction. Thus, we kindly ask you to keep your room and the premises in a clean state and maintain tidiness and carry out your share of cleaning in the communal areas, e.g. the kitchen, toilet, bathroom and laundry.

  • You must not smoke in any part of your residence as well as in the campus Failure to abide by this rule will result in disciplinary action.

Respect for your accommodation

  • Pets are not allowed in your accommodation.
  • Don't tamper with any electrical equipment, gas installations/appliances or any fire-fighting equipment
  • Due to the fire risk, you're not allowed to use portable electric or gas heaters, cooking equipment, inflammable substances or explosives in your accommodation.
  • Report any damage to your accommodation promptly to a warden/dormitory assistant
  • You mustn't install services or make any alterations/repairs to your room without getting permission from your residence manager. You must not engage any third party or contractor to do this either.
  • Take care of facilities and inventory of the dormitory. You should bear a responsibility for the dormitory property and pay for any damages that you cause, either through negligence, deliberate act or accident. You will also be charged for any damages that may be caused within an area over which you have sole or joint control, if the person who has caused the damage cannot be identified
  • Second pair of shoes is compulsory in autumn and spring periods. Cases for shoes can be found on the 1st floor.
  • When you leave the dormitory it is necessary to clean the room and hand in the room key to the person-on-duty (dormitory assistant). Please, do not forget to turn off the electric stove, TV set, lights, water, and to close the windows. Make sure that any refuse/rubbish is disposed of in the external bins provided for the purpose. Please, pay accommodation costs and all reasonable and proper costs and expenses on time.
  • Please respect the rights and legitimate interests of other Residents.
  • It is not allowed to replace an inventory from one room to another, to move to another apartment without permission from the Housing.

Guests

  • If you have a guest, please, ask permission from the warden and check with your fellow residents.
  • Guests can only stay in your room until 10 p.m. Staying overnight is prohibited.
  • You are responsible for your guests whilst they are on site. This includes being responsible for (and paying for) any damage they may cause

Alcohol and drugs

  • It should be emphasized that in connection with the acute problem of alcohol abuse among the local population, it is strictly prohibited to keep, distribute or consume alcoholic beverages, including beer in the campus and the dormitories according to the University policy. Besides, it is strictly prohibited to use the University premises for illegal drug activities. If you, or your guests, are involved in alcohol drinking or drug activities you could be reported to the police.

Any matter involving alcohol drinking or illegal drugs will lead to action under the General University Disciplinary Regulations and will usually be reported to the police. There is no maximum fine for these offences and penalties can include being thrown out of the University. We hope for your understanding.

Please note that upon getting 3 reprimands for the violation of above-cited rules a resident will be evicted from the dormitory. We thank you for your understanding.

The inviting NEFU department bears all the responsibility for the invited guests/lecturers/specialists.

Dormitory Contact Information

Reception Desk: (4112) 496665

NEFU Campus Director Mr. Petr Shamaev

(4112) 354065

NEFU International Office: 

(4112) 361453


OTHER ACCOMMODATION OPTIONS

We can offer you bed&breakfast mini-hotels located near NEFU campus:

  1. Bed & Breakfast BRAVO! : http://bravo-hotel.ru/index.php
  2. Bed&Breakfast PENTHOUSE: http://www.penthouseykt.ru/

To rent an apartment please visit local advertisements portal http://doska.ykt.ru/